2023 Aggregate Minerals Survey for Great Britain (Form B)

Closes 1 May 2024

Privacy

About this data collection

The personal information you provide will not be included in the Aggregate Minerals Survey Report 2023. Information provided in response to this data collection may, however, be published or disclosed in accordance with the access to information regimes that the Department for Levelling Up, Housing and Communities (DLUHC) and British Geological Survey are bound by. These are primarily the Freedom of Information Act 2002 (FOIA), the Environmental Information Regulations 2004 and UK data protection legislation. In certain circumstances this may therefore include personal data when required by law.

If you want the information that you provide to be treated as confidential, please be aware that, as a public authority, the Department is bound by the information access regimes and may therefore be obliged to disclose all or some of the information you provide. If we receive a request for disclosure of the information we will take full account of any commercial confidentiality of information, but we cannot give an assurance that confidentiality can be maintained in all circumstances. An automatic confidentiality disclaimer generated by your IT system will not, of itself, be regarded as binding on the Department.

DLUHC will at all times process your personal data in accordance with UK data protection legislation and in the majority of circumstances this will mean that your personal data will not be disclosed to third parties. A full privacy notice is included below.

 

Personal Data Privacy Notice

The following is to explain your rights and give you the information you are entitled to under UK data protection legislation.

Note that this section only refers to your personal data (your name, email address, and anything that could be used to identify you personally) and not the content of your response to the survey.

1.   The identity and contact details of the Department for Levelling Up, Housing and Communities (DLUHC) and our Data Protection Officer

DLUHC is the data controller. The Data Protection Officer can be contacted at ‘dataprotection.levellingup.gov.uk’

 

2.   What personal data we are collecting and why

Your personal data is being collected as an essential part of the data collection for the Aggregate Minerals Survey 2023, so that we and the British Geological Survey (the Aggregate Minerals Survey provider) can contact you regarding your response and for statistical purposes. We may also use it to contact you about related matters.

The following personal data is being collected for this purpose: name, email address, telephone number.

 

3.  Lawful basis for processing the data

The data protection legislation sets out when we are lawfully allowed to process your data. The lawful basis that applies to this processing is that it is necessary for the performance of a task carried out in the public interest, in this case, the preparation of the Aggregate Minerals Survey 2023.

 

4.  With whom we will be sharing the data

The data you provide will be shared with the British Geological Survey (the Aggregate Minerals Survey provider).

 

5.  How long we will keep your personal data, or criteria used to determine the retention period

The Department will retain your data until the survey results are published, and no later than March 2025. The data will be shared with the British Geological Survey (the Aggregate Minerals Survey provider), who will only retain an anonymised and collated copy of the data once the analysis of data is complete and the final results of the Aggregate Minerals Survey 2023 have been published. 

 

6.  Your rights, e.g. access, rectification, erasure

The data we are collecting is your personal data, and you have rights that affect what happens to it. You have the right to:

    1. know that we are using your personal data
    2. see what data we have about you
    3. ask to have your data corrected, and to ask how we check the information we hold is accurate
    4. Complain to the ICO (see contact information below)

In some circumstances you may also have the right to withdraw your consent to us having or using your data, to have all data about you deleted, or to object to particularly types of use of your data. We will tell you when these rights apply.

 

7. Sending data overseas

Your personal data will not be sent overseas.

 

8.  Automated decision making

We will not use your data for any automated decision making.

 

9.  Storage, security and data management

Your personal data will be stored in a secure government IT system.

 

10. Complaints and more information

When we ask for information, we will keep to the law, including the Data Protection Act 2018 and General Data Protection Regulation.

If you are unhappy with the way the Department has acted, you can make a complaint.

If you are not happy with how we are using your personal data, you should first contact dataprotection@levellingup.gov.uk.

If you are still not happy, or for independent advice about data protection, privacy and data sharing, you can contact:

The Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow, Cheshire,

SK9 5AF

Telephone: 0303 123 1113 or 01625 545 745

https://ico.org.uk/

 

Delib privacy information

Delib's software (this website) enables organisations to set up and operate activities, through which they can engage with you.

This site is managed by the controlling organisation, Department for Levelling Up, Housing and Communities. When you access and use this site, the personal information you have submitted to these activities will go to the organisation. Delib will not access your personal information unless requested to do so by the organisation, and only for the purposes of assisting them with the administration of this site.

1. Please confirm you have read and agree to the privacy notice